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WordPress Guide – Kitsap Sports

Kitsap Sports WordPress Guide

Copyright © 2021, Abell Smith Design  •  (253) 250-3628  •  abell@abellsmith.com  •  abellsmith.com
(If you’re printing this guide, make sure to scroll all the way to the bottom first to load all the images!)

YOUR CUSTOM VIDEO USER GUIDE:

See the following time points for important parts of your video:
  • Intro [0:00] – Getting familiar with your website and WordPress.
  • Front End [2:22] – Showing you around the front end of your website, what users see when they visit.
  • Back End [8:00] – Getting familiar with WordPress, where you make updates to your site.
  • WooCommerce [16:00] – Introduction to WooCommerce, the plugin used to build your store.
    • Settings [17:00] – Including tax settings, general shipping options, managing reviews, inventory settings, payment options, email notifications, and more.
    • Products [44:45] – Everything you need to know about creating and editing products in your store, including:
      • Creating a Simple Product [45:40] – Including setting product descriptions, price, product tax, managing inventory, product shipping, product images, categories and tags.
      • DEMO: Simple Product [52:05] – Showing creation of simple product on Kitsap Sports website, from data imported from old website.
      • Creating a Variable/Complex Product [1:15:40] – For products with variations, such as size and color.
      • DEMO: Variable/Complex Products [1:25:55] – Showing creation of variable product on Kitsap Sports website, from data imported from old website.

    • Orders [1:33:40] – Everything you need to know about managing orders in your store, including:
      • Creating invoices/packing slips [1:34:34]
      • Creating coupons [1:35:55]
      • Order reports [1:36:36]
  • (Added) “Seasonal” Pages [1:37:40] – Additional information about deactivating links to certain “seasonal” pages.
See below in this WordPress Guide for more videos on other aspects of your website that may not have been covered in your custom video.
The full WooCommerce training video that is utilized can be seen here. For much more info on WooCommerce and any WordPress topics not covered in this guide, I recommend creating an account with WP101.

SELECTED FEATURES

A few of the special tools and features that have been included with your website
  • ABELL SMITH DESIGN THEME – Your website uses the standard Abell Smith Design theme, which can be customized to give it an even more unique and personalized look
  • WORDPRESS 5.6 – Your new site has the latest version of WordPress installed as your website’s Content Management System (CMS).
  • CMS IMPROVEMENTS – Implemented extensive improvements and customizations to the default WordPress interface, to maximize the usability of the CMS.
  • FUNCTIONS & FEATURES – Installed a number of essential plugins and widgets to enhance site functioning and performance, including:
    • Contact form
    • Images enhancements – gallery display, Lightbox popup effects, Metaslider slideshows, image “smushing” and auto-resizing (keeps image sizes down to improve site speed), easy image replacing in media library
  • RESPONSIVE DESIGN – By design, your website is completely responsive for viewing on devices of all sizes.
  • GOOGLE ANALYTICS – Installed Google Analytics, for measuring traffic on your website.
  • SECURITY – Implemented a number of security enhancements to guard against various attacks (e.g. brute force attacks).
  • AUTOMATIC WEBSITE BACKUPS – Activated automatic backups of the full website at regular intervals, in case of hacking or site crash.

  1. LOGGING IN TO WORDPRESS

    Here’s where you go to log into the WordPress CMS for the staging site. Once everything on your site is ready, including your starting products, I will make it live for you:

    http://staging2.kitsapsports.com/wp-admin/

    Your usernames and passwords for your two WordPress user roles (Admin and Shop Manager) have been sent in a separate email.

    ADMIN LOGIN: kit5@pSp0rts
    SHOP MANAGER LOGIN: kit5@pSp0rts-Manager

    • USER ROLES – The “Shop Manager” user role minimizes the amount of stuff you need to deal with in the WordPress Dashboard (as opposed to “Administrator,” which has access to most site functions). Most of this guide is written for a user logged in as an Shop Manager.
    • LOGIN LIMITS – For security, login attempts have been limited to 10 retries, after which the IP is locked out for 20 minutes (4 lockouts increase the time to 24 hours). Go to Settings > Limit Login Attempts to change these settings.

      Note: sometimes WordPress might require a couple of attempts to log in successfully, if previous credentials are stored in your browser’s cache. Let Abell know if you ever find yourself locked out completely!

  2. GETTING FAMILIAR WITH WORDPRESS

    You will see a few items in the menu to the left:

    1. Media – is the library of images, PDF’s, and other media files that have been uploaded to WordPress. Note: a special plugin has been added to organize your media library into folders… see below for more info on that.
    2. Pages – are the webpages that you see in the main navigation sections of the site, such as “About” and “Contact Us.” They are organized hierarchically in a tree structure.

    3. Gallery – where you go to add or edit image galleries.
    4. WooCommerce – where you go to access your online store. Your store was built using WooCommerce, a flexible, open-source eCommerce solution built on WordPress. WooCommerce is covered extensively in your Custom Video User Guide at the top of this page.
    5. Products – where you go to access the Products in your WooCommerce store, and adjust settings such as categories and tags.
    6. Appearance – where you go to access the Menus for your WordPress website.

    7. MetaSlider – where you go to add or edit image slideshows.
    8. [Collapse menu] – will give you a smaller menu to deal with, using only icons.

      *NOTE: your version of the WordPress CMS is completely responsive, so you can access any of the above functions in any browser on any size device!

  3. HOW TO ADD/EDIT CONTENT IN PAGES AND POSTS WORDPRESS

    You have three choices for adding or editing content in WordPress: the Beaver Builder plugin, the Classic Editor, or the built-in Gutenberg editor. Each is a reasonably user-friendly option, but is also slightly different from the others. At this time, my suggestion is to use Beaver Builder, but you may want to try them all and see for yourself! The three options are explaned below:
    4. *NOTE: Whenever making changes to page or post content, you’ll want to go slow and take care to check your progress on the front end after each change, so you can retrace your steps if you make a mistake. Let Abell know if something gets broken and you need help!

    1. Beaver Builder – Your website has a 3rd-party, drag-and-drop editor plugin installed called Beaver Builder. My clients have usually found this to be the easiest way to add and edit content, and a number of enhancements have been made to the Beaver Builder functioning on your site. To use Beaver Builder, go to Pages > All Pages, and hover over the page you want to edit. Select “Beaver Builder.”

      Check out the following video showing how to edit content using Beaver Builder. The video plays here between 2:24 and 6:00… my own video is in the works, but this one will do for now:
    2. Classic Editor – Many WordPress users prefer to stay with the Classic Editor. To use the Classic Editor, go to Pages > All Pages, and hover over the page you want to edit. Select “Edit (Classic Editor).”

      To see my guide on Adding/Editing Page and Post content using the Classic Editor, visit:
      WordPress Classic Editor Guide
      (https://growyourworldweb.com/wp-content/uploads/2019/04/Wordpress-Classic-Guide.pdf)
    3. Gutenberg – As of WordPress version 5.0, the CMS has incorporated its own native, drag-and-drop block editor. To use Gutenberg, go to Pages > All Pages, and hover over the page you want to edit. Select “Edit (Block Editor).” In my clients’ experience, the Gutenberg editor is promising, but it is “not quite there yet” in terms of ease-of-use.

      For more information on using Gutenberg, visit:
      How to Use the New WordPress Block Editor (Gutenberg Tutorial)
      (https://www.wpbeginner.com/beginners-guide/how-to-use-the-new-wordpress-block-editor/)

  4. HOW TO MANAGE IMAGES ON YOUR WEBSITE

    The images and graphics (as well as PDFs and other files) live in the Media Library of WordPress. See below for some important tips and tutorials:
    1. Making changes to the Home page slideshow – See below for my video on using MetaSlider, and how to make changes to the Home slideshow on your website:
    2. Managing images – Check out my video tutorial on managing images in the Media Library, organizing them into folders, and easily replacing images:
    3. Using the image editor – While it is recommended that you use Photoshop or similar software to do advanced image editing, WordPress has a basic built-in image editor that can perform a number of the tasks you might need to accomplish. When you’re viewing an image in the media window, click “Edit Image.” A new page will appear with a row of buttons at the top that will give you several options, with pop-up tool tips when you hover over them. You can change the size of an image by going to “Scale Image” and specifying the dimensions. Basic images within pages can be many different sizes, but should be limited to about 2400px wide for most website designs. It’s recommended that you not increase the size of lo-res images, as this will cause them to appear “fuzzy.” To crop an image, click and drag a little on the image to get a crop-box started, and then in the two “Selection” parameter windows to the right, enter your desired dimensions (e.g. 300 x 300)… this will make the crop-box the desired size. Hover over your box until you get a cursor with four arrows, drag the box to where you want it positioned, and click the Crop button in the top row of buttons (on the far left).

      RESTORING ORIGINAL IMAGE – It is always recommended that you save an original version of the photo you are altering to your desktop before you save your changes in the WordPress image editor. However, if after saving your edited image you need to revert back to the original version, click Edit Image, and Restore Original Image.

      NOTE: Images that are not optimized and/or are high resolution (300 dpi or more) may take a long time to upload (for example, images that have just been uploaded from your digital camera), and will probably not display as quickly as images that are optimized for the web. Hi-res images can also take up a ton of space on the server! It’s typically best to optimize these images for the web in Photoshop or other software.

    4. Galleries – Check out my video tutorial on managing your photo galleries below:

    5. Managing file sizes in Media Library – If you ever find yourself running out of disc space with your host, the culprit may be too many large images.

      See below for my video showing more about managing this:

  5. HOW TO MAKE CHANGES TO SPECIFIC PAGES

    Certain pages on your website may require specific tutorials to show you how to make changes. See below for some of those:
    1. Home Page – Check out my video tutorial on making changes to the “callouts” section of the Home page, the promotional boxes that lead the user to important inner pages of the website:

  6. ADDITIONAL FEATURES AND FUNCTIONS

    1. Menus – For more on managing your navigation menu(s), first you’ll need to go to Appearance > Menus. Then check out the following video for more info on menus:
    2. Footer Widgets – You have several widgets in a custom-built footer area of your website, with features such as contact information, upcoming events, social media links, and perhaps options such as an eNewsletter signup form or a small photo gallery.

      Check out my video here to learn how to control these widgets, and I also show first-hand what to do if you hit a technical snag while working with WordPress (the answer is don’t panic!):

    3. SEO – You have a strong, free search engine optimization (SEO) plugin installed on your website called Yoast. Check out the video below for more on getting the most out of Yoast and how to make efforts to improve your search engine ranking (the video plays here after 8:41, as setup has already been taken care of):
    4. Analytics – I have created a Google Analytics account for you, and installed a free plugin that gives an overview of your statistics in WordPress. To view this, just go to Insights in the side menu.

      This lite plugin gives a very limited snapshot, so to dive deeper into your traffic stats you should log directly into Analytics. A link and your login credentials will be sent to you after your website goes live. Check out the following comprehensive video to learn how to get the most out of Google Analytics:
    5. Miscellaneous tips –
      • Viewing submissions to your contact form – When logged into WordPress as an admin: go to Ninja Forms > Submissions. This will show you a list of messages sent by users using your contact forms, in case you miss or delete an email received.
      • Embedding YouTube videos in a post or page – In YouTube: Navigate to the YouTube page for your selected video, and right below the video, click the “Share” tab. Select “Embed”, and you’ll get a window with the embed code. Copy this code.

        In WordPress: To add a video into a post, choose Posts > Add New Post in the Classic Editor. Simply paste the embed code into the content of the new post in your WordPress Text Editor. Click “Publish.”

  7. WORDPRESS MAINTENANCE

    1. From time to time, widgets, plugins and WordPress itself will require updating. Updates typically happen when developers release security patches or add extra functionality. It’s an essential practice to keep your plugins and WordPress version updated to the latest versions. The top two reasons for sites being hacked are insecure passwords and outdated (vulnerable) software. WordPress has introduced automatic background updates in an effort to promote better security and to streamline the update experience, but by default, only minor WordPress releases are enabled (e.g. v5.1.1, v5.1.2). These minor releases are usually for maintenance and security purposes or translation file updates. Only core WordPress files will be auto-updated; your theme and plugins won’t be automatically updated. When your site is auto-updated, your site administrator will be notified by email. If your WordPress installation can’t update itself automatically for one reason or another, your site administrator will be notified of this as well.

      For more information about assistance with ongoing WordPress maintenance, ask me about the Abell Smith Design Website Care Packages!
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